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AISTRAEN

REFERENCE APPLICATIONS

Implementation scenarios for complex operations

These reference applications show how AISTRAEN would assess the context, structure the architecture, and define measures. They are illustrative scenarios and do not represent client engagements.

FINANCIAL OPERATIONS

REFERENCE APPLICATION

Billing and reconciliation without manual data entry

A B2B company invoices through its ERP, collects through three separate channels, and reconciles in spreadsheets. Every month-end close requires days of data entry, manual matching, and corrections that surface too late.

OPERATIONAL ASSESSMENT

  1. 01Current invoicing, collection, and reconciliation flow, including systems, spreadsheets, and operating time.
  2. 02Data ownership and identification of payments, invoices, differences, and exceptions.
  3. 03Criteria for human intervention and controls required for the close.

SOLUTION ARCHITECTURE

  • Automated reconciliation workflow with exception management.
  • ERP-to-payment-channel integration with retries and transaction-level traceability.
  • Reconciliation status dashboard for finance and leadership.

CONTROL MEASURES

  • Manual-entry hours per closing cycle.
  • Total duration of the monthly close.
  • Exception rate and time to resolution.

SALES + OPERATIONS

REFERENCE APPLICATION

ERP and CRM telling the same story

Sales works in the CRM, operations invoices in the ERP, and the two systems never agree: duplicate customers, re-entered orders, and meetings spent reconciling figures instead of making decisions.

OPERATIONAL ASSESSMENT

  1. 01System ownership for customers, orders, and prices, with explicit conflict-resolution rules.
  2. 02Identifiers, duplicates, change frequency, and current synchronization failures.
  3. 03Historical records suitable for automated cleanup and cases requiring human review.

SOLUTION ARCHITECTURE

  • ERP ↔ CRM synchronization with validation, queues, idempotency, monitoring, and alerts.
  • Documented data contracts and explicit conflict rules.
  • Pipeline, orders, and invoicing view with traceability to each source system.

CONTROL MEASURES

  • Duplicate data entry across systems.
  • Duplicate or inconsistent records between CRM and ERP.
  • Time from closed sale to invoice.

EXECUTIVE LEADERSHIP

REFERENCE APPLICATION

Operational visibility across disconnected systems

At a company where production, logistics, and sales run in separate systems, leadership receives a hand-built view of operations once a month, and every department arrives at the review with different numbers.

OPERATIONAL ASSESSMENT

  1. 01Decisions each metric must support and definitions that require agreement across teams.
  2. 02Data sources, quality, refresh frequency, and traceability.
  3. 03Internal-team capacity to operate and maintain the solution.

SOLUTION ARCHITECTURE

  • Agreed and documented metric model.
  • Consolidation pipeline with validation and anomaly alerts.
  • Executive dashboard and operational handoff to the internal team.

CONTROL MEASURES

  • Days from period close to data availability.
  • Metrics with one definition agreed across departments.
  • Monthly hours spent assembling reports manually.

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