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AISTRAEN

ARTIFICIAL INTELLIGENCE · ENGINEERING · AUTOMATION

Less operational friction. More control over the business.

We design and integrate AI, automation and software systems for companies that need to run with greater clarity.

AI · AUTOMATION · SOFTWARE ENGINEERING · SYSTEMS INTEGRATION

AISTRAEN

Intelligent automation.Real engineering.Operational control.

FRICTION 01

Manual processes

Entire teams capture, copy and validate information that systems should move on their own.

FRICTION 02

Siloed systems

ERP, CRM, spreadsheets and applications do not talk to one another, leaving the same data in three places with three versions.

FRICTION 03

Limited operational visibility

Critical decisions rely on manually assembled reports delivered weeks after the underlying events.

THE SYSTEM

From complexity to control

See the same operational map at each stage of the engagement. Explore all four states.

STARTING POINT

Systems that do not communicate, processes that depend on people

Operations work, but only through duplicate data entry, bridge spreadsheets, and knowledge that lives in someone's head. Every system is an island, and no one has the complete picture.

  • Duplicate and contradictory data across systems
  • Critical processes sustained by manual steps
  • Silent failures discovered too late

HOW WE WORK

A method defined by exit criteria, not upfront promises

View the full method
  1. 01

    Assessment

    Weeks, not months

    We understand the operation as it actually runs before proposing anything: its systems, processes, data, and the people who keep it moving.

  2. 02

    Solution architecture

    Defined scope for each phase

    We design the smallest solution that solves the problem: what to build, what to integrate, what to leave out, and why.

  3. 03

    Build and integration

    Working releases every 1–2 weeks

    We build with verifiable quality and demonstrate progress in working software, not status presentations.

  4. 04

    Production rollout

    Supported transition

    The system enters production with the team ready to operate it: no black box and no permanent vendor dependency.

  5. 05

    Continuous evolution

    Monthly cycles

    The system evolves with the business through a prioritized backlog, clear service commitments, and sustained technical health.

CAPABILITY SCENARIOS

What our work looks like in practice

Applied examples showing how the method addresses common operational problems. These are not client case studies; when we publish results, they will be verifiable.

View the complete examples

Scenario 1 of 3: Billing and reconciliation without manual data entry

FINANCIAL OPERATIONS

CAPABILITY SCENARIO · NOT A CLIENT CASE STUDY

Billing and reconciliation without manual data entry

A B2B operation invoices through its ERP, collects through three separate channels, and reconciles in spreadsheets. Every month-end close requires days of data entry, manual matching, and corrections that surface too late.

View the full scenario
  • Automated reconciliation workflow with exception handling
  • ERP ↔ payment-channel integration with transaction-level traceability
  • Reconciliation status dashboard for finance and leadership

SALES + OPERATIONS

CAPABILITY SCENARIO · NOT A CLIENT CASE STUDY

ERP and CRM telling the same story

Sales works in the CRM, operations invoices in the ERP, and the two systems never agree: duplicate customers, re-entered orders, and meetings spent reconciling figures instead of making decisions.

View the full scenario
  • Production ERP ↔ CRM integration with monitoring and alerts
  • Documented data contracts and explicit conflict rules
  • Unified view of pipeline, orders, and invoicing

EXECUTIVE LEADERSHIP

CAPABILITY SCENARIO · NOT A CLIENT CASE STUDY

Operational visibility across disconnected systems

At a company where production, logistics, and sales run in separate systems, leadership receives a hand-built view of operations once a month, and every department arrives at the review with different numbers.

View the full scenario
  • Agreed and documented metric model
  • Data pipeline with automated validation
  • Executive dashboard updated in time to act

01 / 03

ENGINEERING PRINCIPLES

What we do not compromise

Precision
Scope, architecture, and delivery defined without ambiguity. What is agreed is what gets built.
Clarity
Technical complexity translated into decisions leadership can make with confidence.
Engineering
Sound, documented, operable architecture. No shortcuts that create a larger bill later.
Traceability
Every requirement has a deliverable, every data point has a source, and every change has a record.
Operational control
Visibility into processes, metrics, and critical dependencies from the first release.
Disciplined innovation
AI and automation where they create measurable efficiency. Technology chosen with judgment, not for novelty.

ABOUT US

Technical depth. Business judgment.

We know how to build quality software, and we know leadership does not care about software for its own sake. It cares about the operation that software supports.

See how we think

TRUST

What you can verify today

We prefer a few substantiated claims over a long list of promises.

Documented method

Five phases with published deliverables and exit criteria. No hidden methodology.

View the method

Traceable scope

Every agreed requirement maps to a deliverable and a status. The traceability matrix is part of the engagement.

How we work

No manufactured evidence

We do not publish logos, figures or testimonials we cannot substantiate. What you see here is verifiable.

About us

FREQUENTLY ASKED QUESTIONS

What companies ask us first

What is AI-powered process automation?

It turns manual tasks and repetitive decisions into workflows that run automatically and leave an auditable record of every step. AI is used only where it adds measurable judgment: classifying documents, extracting data, prioritizing cases, or supporting decisions, with human oversight for exceptions.

How much does custom software development cost?

There is no single price because cost depends on scope, integrations, and how critical the system is. Every engagement therefore starts with an assessment that produces phased pricing, defined scope, explicit assumptions, and clear deliverables, so you know what you are funding before committing budget.

How long does an automation or custom software project take?

The initial assessment takes weeks, not months, and defines a phased plan. We then deliver working increments every one or two weeks. Progress is demonstrated in running software, not slide decks, and each phase is scoped before it begins.

What does a technology audit include?

It includes an inventory of systems and processes with their real dependencies, an impact-based analysis of operational friction and technical risk, and a phased roadmap with estimated effort. The findings are reviewed in an executive decision session: an audit built for action, not a report that sits on a shelf.

When should a company build custom software instead of buying a product?

Custom software makes sense when a process central to your competitive advantage does not fit a standard product, when the business has already distorted its process to fit a tool, or when spreadsheets can no longer support the volume. If an existing product solves the problem well, we will say so during the assessment; building is not always the right answer.

Can an ERP and CRM be integrated without replacing them?

Yes. We define data contracts—which system owns each data point and which rules resolve conflicts—and build integrations with retries, queues, and monitoring. Your current systems stay in place; what changes is that they stop operating as islands.

Do you work with legacy systems?

Yes, without forcing a disruptive rewrite. We use coexistence strategies such as API layers over historical systems, controlled synchronization, and secure data extraction. Critical legacy systems are integrated, not demolished.

How does a project with AISTRAEN begin?

Every project begins with an assessment: a working session focused on your real operation that produces an initial friction map and an honest recommendation, even when that recommendation is not to hire us. From there, every phase has defined deliverables and verifiable exit criteria.

THE PROMISE

Clearer operations.Smarter systems.

The first step is not a contract. It is a working conversation about your real operation, with an initial friction map and a candid recommendation.